Maximize your efficiency with this meeting agenda template.
This template created by Microsoft Teams is designed to assist you in conducting productive meetings by ensuring that everyone is on the same page and that progress is made quickly. This template covers everything from setting an agenda to prioritization and action items.
You do not have to start from scratch. Utilize the Microsoft Teams meeting agenda template to:
- Establish alignment on meeting objectives
- Prioritize issues
- Assign action items and follow-up steps
- Discuss a timeline for progression
How to use this meeting agenda template:
Step 1: Align on goals Before the session, document the objectives for the meeting.
At the start of the meeting, go through the goals with the team to achieve alignment before addressing issues or tasks.
Step 2: Set the agenda Complete the meeting agenda,
Including major discussion topics and anticipated time frames. At the outset of the discussion, review these with the team to keep everyone on track.
Step 3: Address issues
Utilize the workspace area to work through the agenda. Bring supporting materials to the table, brainstorm ideas, and map out plans. Use this space to visualize your discussion and ensure everyone is on the same page.
Step 4: Prioritize next steps
Use the prioritization grid if you have numerous ideas or issues to address. Place each idea on a sticky note, then, as a group, arrange them into categories such as low effort vs. high effort and low reward vs. high reward.
Step 5: Assign action items Throughout the meeting, add action items and follow-up steps, and assign team members to each. You will be able to track task owners after the meeting and leave comments to follow up on progress.
Step 6: Establish a timeline Create a timeline by mapping out how the next steps will lead to long-term outcomes. Include any milestones and meetings that will take place in the future.
Jump into this template anytime in Microsoft Teams to brainstorm ideas with your team in real-time. At the end of the process, you will have action items for everyone involved, as well as meeting notes to refer back to at any time.
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